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Committee Chair Resources: Budget Guidelines

2015-2016 Budget Guidelines

Brainstorming Your Budget:  Outgoing (if applicable) and incoming Committee Chairs are encouraged to meet to discuss proposed budget and activities for 2015-2016 fiscal year.

Kickoff & Welcome Meeting: A Committee Chair Kickoff & Welcome Meeting will be held where Committee Chairs will have an opportunity to ask budget-related questions and to discuss co-sponsorship opportunities with their fellow Co-Chairs and other Committee Chairs.

Budget Committee: A Budget Committee will be formed to review all budget requests submitted by Committee Chairs and will prepare a budget proposal to the Board for approval.  This year, the Budget Committee will consist of President (Will Wang), Executive Director (Yang Chen), Vice President of Programs and Operations (Marianne Chow), Naf Kwun (Treasurer) and Irene Tan (Membership Secretary).  After receiving Board approval, the Budget Committee will inform all relevant Committees of their budget allocations for 2015-2016 based on their budget requests.

Budget Allocation Considerations: The Budget Committee will decide budget allocations based on the quality of events proposed by your Committee, such events’ ability to meet your Committee’s as well as AABANY’s strategic goals and your Committee’s spending in the immediately prior year.  Special consideration will be given to new Committees that may not have a spending track record to make sure that they have enough funding to organize events and build their membership base.

Budget Submission and Approval Timeline: To facilitate a more efficient budget approval process, there will be three (3) budget submission deadlines this year.  Budget allocations with respect to budget requests submitted by the below Budget Submission Deadline will be approved by the corresponding Budget Allocation Approval Date set forth below:

Budget Submission Deadline

Budget Allocation Approval Date

Friday, April 24, 2015

On or about Friday, May 8, 2015

Friday, May 8, 2015

On or about Friday, May 22, 2015

Friday, May 22, 2015

On or about Friday, June 5, 2015


To the extent any Committee fails to submit its Budget Request by one of the above Budget Submission Deadlines, such Committee's budget will be approved on a case-by-case basis by submission, subject to any available funds left over from the formal budget allocation process. 

Budget Submission: Please complete the Budget Request Form and submit it to by one of the three (3) Budget Submission Deadlines indicated above.  To the extent possible, please use the following subject heading in your email when you submit your budget request: “2015/16 Budget Request – [Committee Name]”.

Filling In Your Budget Requests: Committee Chairs should include the following in your budget requests:

  • State the strategic goals for your Committee for 2015-2016;
  • Propose at least one (1) event (or event series) that could potentially be a yearly signature event for your Committee and that will help your Committee and AABANY meet their strategic goals; and
  • Indicate any event or events that require immediate approval. (See "Events Scheduled While Allocations Are Pending" below.)

Fill in all fields in the budget request as best as you can with the information you have at the time.  To the extent you don’t have enough information, then just insert a description of what you have in mind.  For example, for proposed sponsor and venue, you can insert “law firm sponsor” and “law firm conference room”, respectively.

Restrictions: No amounts will be allocated for venue and alcohol except under special circumstances. Kindly consider any alternative funding (e.g., firm or other third party sponsorships) for each budget request.

Co-Sponsorships: Each Co-Sponsoring Committee should list the co-sponsored event in their budget request but only the lead Committee should submit an amount in their budget request.  If Committees are requesting money for similar event(s), they may be asked to co-sponsor.

Events Scheduled While Allocations Are Pending: To the extent you have an event scheduled during the period before your Committee’s budget allocation is formally approved, please indicate “YES” in the column stating that you need immediate approval for such event.  The Budget Committee will decide on those requests first and any amounts allocated to such event(s) will be deducted from your Committee’s final budget allocations.

New Events Not Included in Budget: If you are planning to do an event or project that was not included in your budget request, please email with a description of such event -- even if you do not need funding.  If you do need funding for such an event, please also include your budget request in the email.  We will consider all additional budget requests, subject to availability of funds and the "Budget Allocation Considerations" described above.